kcaa.ca
KCAA Hub
One place for everything KCAA is building — brand, planning, volunteers and finance — instead of scattered Docs and Sheets. This will grow into the portal for the whole organization.
Live Tools
Board Meeting Minutes
Archive of every board meeting, plus a live tool for taking minutes as the meeting runs.
Open →Coffee Pickup Schedule
Who's picking up coffee from Tim Hortons for each hockey session this season — rotates evenly across 8 volunteers.
Open →Attendance Tracker
Weekly Learn 2 Skate & Future Stars check-ins from the rink QR code, plus walk-ins and season attendance.
Open →Finance
Expenses
Paid for something for KCAA yourself? Record it with the receipt. Claims in by Friday noon are paid by cheque the following Monday or Tuesday.
Open →Finance Management
For the treasurer and finance editors: reimbursements, bills, cheques, the year-end export, and bank and Stripe imports.
Open →Finance Reporting
Monthly and year-to-date results by program, published by the treasurer.
Open →Finance on the Hub: What We Built
A short presentation for the board: the three finance tools, how the numbers are put together, privacy, and what we need from everyone.
Open →Social Media
Post Review
Approve, reject or request changes on Instagram drafts written by Sori, our Social Media AI Agent.
Open →
LiveSori: Social Media AI Agent
Meet Sori: photos from our community become Instagram posts, drafted by AI and approved by a board member. A short presentation explains how.
Open →Reference Material
Brand Guide
Logo usage, exact colors, program color system, typography, and the house style every doc here follows.
Open →Check-In QR Poster
Printable rink poster with the QR code parents scan to check their child in each week.
Open →Volunteer Photo Poster
One-page poster for the Saturday Learn 2 Skate and Hockey sessions — a QR code opens an email to social@kcaa.ca for sending photos.
Open →Recruitment Intro Material
For volunteers — who we are, what we run, and the four volunteer roles. Attach this to outreach emails.
Open →Finance on the Hub
The original plan and presentation for bringing KCAA’s finances onto the Hub. Now built: see the Finance section.
Open →Volunteer Program Plan
High school and university outreach plan, with ready-to-send email templates and a this-week action list. To be developed into an actual running program.
Open →Reference Social Media Posts
Our published volunteer-recruitment posts, kept as examples of our Instagram style. The brand guide and Sori’s caption style point to them.
Open →Outreach Tracker
Every school we've reached out to, its stage, and contact details — shared and updated live by the whole board.
Open →