KCAA · Finance
For the treasurer and finance editors: pay back expense claims, record and pay bills, keep the cheque register, review every claim, export the year, and import the bank and Stripe files.
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Finance team only. Finance Management is limited to the treasurer and finance editors. To record an expense, use Expenses.
Every cheque recorded on this page, for reimbursements and bills. Voiding a cheque puts what it paid back to unpaid; the cheque stays here marked Void.
CSV files open in Excel or Google Sheets. Give them to the accountant with the year’s bank statements. Receipt links open for the finance team only.
Once a month’s bank and Stripe lines are in and sorted, check the balance against the bank statement and close it. A closed month’s figures are final: they can’t change unless the treasurer reopens it.
Each program’s revenue and costs by category for the year. Every December, after the year review session, the treasurer drafts next year’s budget; the board approves it at a meeting. Finance Reporting compares the year against the approved budget.